CalBench Calibration Benches - Bench Software
Overview
EasyCal can be used with CalBench to improve speed of calibration and provide users with a complete package for both work and management.
EasyCal is designed to integrate with Time Electronics modules, enabling control and communication. The further administration features allow scheduling, preparation, and certificate printing and issuing to be performed quickly and easily.
Using EasyCal with CalBench - Automate the Calibration Process
EasyCal is a complete software package with features covering all aspects of calibration work and management. It can be integrated into CalBench systems by using the 7051 multifunction calibrator and control centre or by an external or bench fitted PC. The 7051 has an internal PC and EasyCal comes pre-installed as standard, ready for use immediately. EasyCal has a familiar user interface meaining all operators can quickly learn and navigate through the applications. CalBench users will primarily use EasyCal for calibrator control and communication to decrease the time of calibration runs.
When used across a test facility EasyCal provides the essential platform for companies looking to create and sustain an effective calibration program. The comprehensive features simplify the administration process from reminder reports through to despatch.
Automating the calibration process brings important benefits and provides increased speed of calibration and consistency of results. Easily produce calibration certificates and reports to ISO 9001, ISO 17025, and other quality standards.
EasyCal Features
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Why EasyCal
EasyCal incorporates specific features for use across industries. It offers a versatile solution to automated work flow, with the comprehensive functionality that is required in calibration laboratories, manufacturing and process plants, power stations, offshore platforms, refineries and many other sites. Automating the calibration process brings important benefits and provides increased speed of calibration and consistency of results. Easily produce calibration certificates and reports to ISO 9001, ISO 17025, and other quality standards.
Pre-Calibration
As a key aspect to improving efficiency, the calibration management features of EasyCal make the planning and organisation of on-site instrumentation calibration simple. A recall/reminder system informs the user of upcoming jobs, and search functions allow the user to quickly identify a unit for test.
Calibration
Whether performing automatic calibration runs using a multifunction calibrator or manually testing devices, EasyCal optimises the process by allowing the user to create procedures quickly and easily. This can be done with the help of the included design wizards and pre-written templates.
Post Calibration
Once calibration has been performed the user can generate certificates, reports, and labels. These can be printed, stored, or emailed as PDFs. EasyCal has a selection of pre-formatted certificate templates suitable for displaying typical calibration results.
EasyCal Software - The Benefits
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Overview
A comprehensive inventory database can be created & customised to company requirements. For internal calibration & quality management, departments & users can be specified. Alternatively EasyCal can be used as the controlling system for a calibration business based around customers & owners.
Search: A powerful search feature enables the user to enter specific criteria to quickly find the required data. When adding details the user is aided by drop-down lists, which automatically update when new information is added.
Input Fields: Used to add details such as ID & serial number, manufacturer & model, instrument status & service notes. Custom fields can be created to integrate with a company system. Images can be uploaded for reference.
Instrument Recall and Reminder System: Instruments which are due for calibration are listed on screen. Reminder letters & lists can be printed or emailed directly to the customer or department. An advanced notice period can be set to bring forward the recall date allowing for response time.
Job Management: When a unit for test is booked in the job process starts. Specific information about the job is entered; such as ‘service required’, ‘sub contracted’ & ‘accessories supplied’. A job sheet & label can be made at this stage to accompany the instrument. As the job is put through the system these parameters can be updated, for example ‘job status’ & ‘invoiced’.
Devices and Standards used for Calibration: Traceability information for instruments & standards that perform the calibration work is stored & maintained by EasyCal.
Uncertainties: Uncertainty tables for laboratory & site can be created for each calibrating instrument. These are then automatically processed & applied to certificates as required.
Procedure Writting and Editing
Creating and editing test procedures is made simple with an intuitive, user-friendly interface. Editing test information can be done by adding, inserting, or copy and pasting. EasyCal keeps track of each time a procedure is edited.
Procedure Library: A calibration library comprising of over 1000 procedures covering a wide variety of instruments and devices is included as standard.
Procedure Templates: Procedure templates for multimeters, clamp meters, decade boxes, insulation testers, and more can be used for creating any new procedures as required.
Fast Procedure Creation & Editing: Copy & paste multiple tests. Globally edit a group of tests. Colour coded listing helps sort & identify different test types.
Procedure Simulation: The Calibration Run Simulator enables a procedure to be tested without the need for a controlling instrument. To further assist with development of procedures a test can also be edited during the actual calibration run.
Format Certificates: Colour code and add borders to test group titles. Add column headers where a change of layout is required. A preview feature allows the user to check the certificate layout to determine if formatting is correct.
Document Links: Create links to technical files, specifications, web pages, word documents, videos, and more. These can be set to automatically display prior to the calibration run.
Conversion Tables: Conversion tables for thermocouples, RTDs, current transformers, and clamp meter adaptors are included. Alternatively user-defined tables can be created.
Remote Commands: For more complex instrument control, commands can be sent on a test-by-test basis or run as a script. Closed loop calibration is also achievable using the universal readback feature.
Instrument and Device Calibration
Automated calibration run provides fast & accurate collection of data, whether using direct instrument control or manual entry. EasyCal guides the operator through the procedure using graphical test screens & user prompts.
Search: Selection of the device under test is quick and easy. With the use of a barcode scanner this selection becomes automatic.
Calibration Prompts: Text and graphical prompts aid the user with instrument range selection and connection. So even the most complex calibrations can be performed with relative ease.
Graphical Test Screen: The calibration run is made simple and efficient by a graphical user-interface, which increases speed of data entry. The colour coded indication bar displays the test limits. This allows the operator to easily identify out of tolerance results.
Test Control: At any stage during the calibration run a summary can be displayed, this includes both completed and remaining tests. Colour coding indicates tests passed or failed. The operator is able to move forward or backward through the procedure as required.
End of Calibration Run: Data for every test is stored, including a snap shot of the procedure used. If required calibration comments and service history can be updated. The operator is able to print the certificate, produce a calibration label and/or store the results to be issued as required.
Recovery Mode: If for any reason a calibration run is interrupted, recovery mode allows the user resume from the point of termination.
Calibration Test Forms: Alternatively ‘calibration test forms’ for hand written results are available. The data is entered manually into EasyCal at a later date.
Certificates, Reports, and Data Management
Produce, print, and store calibration certificates, reports, and labels. Simple search facilities enable the user to locate any data on demand. Keeping track of instrument history and servicing is made easy.
Certificate Templates: A range of pre-formatted templates are available for use. A company logo can be added without the need for 3rd party software.
Electronic Signatures: Password protected electronic signatures allow management to approve certificates. In addition a scanned image of the signature can be inserted, eliminating the need to print certificates.
Built-in PDF Engine: Generate PDF reports and certificates ready for emailing and universal review.
Calibration Reports: Documented traceability provides a recorded audit trail. Reports showing calibration durations can assist with costing & assessments.
Archive: The results database can be streamlined by using the archive feature. This improves data organisation and management. Archives are quickly retrieved, giving instant access to historical certificate data.
Import and Export: Exchange data from one system to another using the import/export feature. This method is ideal for site & field calibration work, where data is recorded externally then uploaded to the database upon return.
WebCerts: Enables the retrieval of PDF calibration certificates via a web based application. A secure log in feature allows access the user’s private folder with their relevant documentation.
Customise: Crystal Reports (optional) allows full modification of certificate, label, & report layouts. Design custom reports using queries, formulas & running totals.
EasyCal Network
For multi-user systems EasyCal can be implemented as the universal software for administration, management, and control. With designated features for use in different work stations, EasyCal can provide a solution to calibration businesses with customers, as well as on-site testing facilities with departments. Data can be shared and accessed on a central server, creating a organised and efficient networking set-up.
Work Station 1: Goods Received and Booking In
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Pre-Delivery |
Prior to receiving the unit for test the scheduling features of EasyCal are used to inform the customer/user that their instrument is due for calibration (see work station 2). |
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Booking In |
Instruments arrive and are booked in using EasyCal. Job sheets and labels can be produced. |
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Returning Instruments |
During the booking in process EasyCal's simple search feature can quickly locate the relevant data when instruments are returned by existing customers/owners. A barcode reader can also be used to instantly identify the unit for test. |
| New Instruments | If it is a new job, once it is uploaded on the system the necessary parties can access and modify data without the need for paperwork to be passed from station to station. |
Work Station 2: Office
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Scheduling |
Scheduling is simplified by EasyCal’s recall and reminder system. Instruments are returned following reminder letters and emails are sent to customers or departments. |
| Data Entry/Update | Keep track of job and customer/owner information using EasyCal. Users can add necessary details to the database, and edit or update any changes to personnel, job requirements, and schedules. |
| Documentation | Print and issue hard copy job reports for internal use and documentation to accompany outgoing instruments. Produce reminder reports, issue certificates, and send emails and letters to customers or users. |
Work Station 3: Calibration Laboratory
| Calibration | Calibration and verification is performed using precision test equipment. EasyCal can control Time Electronics' multifunction calibrators and DMMs which enables automatic calibration runs to speed up test times. |
| Test Procedures | To further automate the calibration process, the laboratory technician can quickly create or edit test procedures, and enter in any ‘ongoing’ job information. |
| Certificates | Certificates can be created, issued, and signed off as required. PDF copies can be held on the server for web upload or email purposes. ‘Calibrated’ labels can be printed and placed on instruments before leaving the lab. |
Work Station 4: Calibration Manager
| Overview & Analysis | Can oversee the complete operation. The calibration standards and instruments used by the laboratory are also monitored on the system. |
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Preparation & Monitoring |
Create, edit, and sign off test procedures. Simulate calibration runs before use in lab. Create and update uncertainty information and monitor progress and calibration statistics. View and issue reports and certificates prior to dispatch. |
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Regulation & Control |
As the key user the manager can control user access to data and programs. Set up password protection and internal security features using the EasyAdmin add-on program. |
Site Calibration Work
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Site Calibration |
With the networking system in place the process of performing site calibrations is made faster and easier. The required information for a site job is transferred to a laptop or 5051 calibration system. Alternatively ‘calibration test forms’ can be produced for hand written entry. |
| Post Calibration | The data is imported to the central servers’ database or entered into EasyCal back at base manually. |
| Certificates | Certificates can be issued on-site if required, or sent out after calibration is performed, once the data is received from the site work. |
Online - Time Electronics Webcerts
| WebCerts | Customers or employees can use EasyCal’s ‘WebCerts’, a web based application allowing certificate retrieval online. |
| Secure Log In | A secure log in feature allows access the user’s private folder with their relevant documentation. |
| Fast Retrieval | Specific PDF calibration certificates can be located quickly and easily using WebCert’s simple search function. |
| Online Back Up | The user can print calibration certificates for instruments as required. This is especially useful when certificates are lost or misplaced. |
Licenses & Options
Primary Licenses
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ECFL |
EasyCal Full License: Stand alone, when purchased individually, with 1 year support. |
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ECFLA |
EasyCal Full License when purchased with multifunction calibrator/DMM: Discounted full license with 1 year support. |
Secondary Licenses (After Primary License Has Been Purchased)
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EC2FL |
Additional EasyCal Full License |
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EC2WL |
Additional EasyCal Work Station License: Allows Job Management, Cal Due Instrument Attachments / Cert History, Batch Instrument Edit and Procedure Wizards. |
EasyCal Software Add-Ons
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EAD2 |
EasyAdmin - 2 Users: Security add-on that enables setting of user rights, access levels, and more. |
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EAD5 |
EasyAdmin - 5 Users: Security add-on that enables setting of user rights, access levels, and more. |
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EAD10 |
EasyAdmin - 10 Users: Security add-on that enables setting of user rights, access levels, and more. |
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EWC |
WebCerts: Online application enabling upload and retrieval of certificates and reports |
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EWCTE |
WebCerts - Hosted by Time Electronics: Online application enabling upload and retrieval of certificates and reports. |
Accessories
| 9795 | Printer & Connectivity Kit (Printer, DVD-RW, 4 Port USB Hub, Numeric Key Pad & USB Memory Stick) |
| 9777 | Bar Code Reader |
| 9778 | Cal and ID Label Printer |
| 9779 | Job Card and Address Label Printer |
| 9743 | PCI - GPIB interface card |
| 9794 | USB - GPIB Adaptor |
| 9597 | GPIB Cable |
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9588 |
RS-232 Cable |
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9765 |
USB - RS-232 Adaptor |
Support Packages and Services
| ESP1 | EasyCal Support Package 1: 1 year email and telephone support. Minor upgrades. |
| ESP2 | EasyCal Support Package 2: 2 year email and telephone support. Minor upgrades. |
| EOT1 | EasyCal Online Training Session (Via Remote Desktop) |
